Job Purpose :
- Responsible for the management and supply of orders for assigned markets ensuring optimal product flow and timely supply of products to distributors, executed through the Intercompany Operations (IO) Supply Model.
- Coordinate monthly & weekly estimates for assigned markets.
- Collaborate with demand planners, IO customer service, commercial and distributors to execute order management in-line with customer expectation.
- Ensure business requirements are met through operational execution of the customer service / order management / O2C functions.
- Ensure full compliance to internal financial controls and processes with regards to O2C and work to minimize or eliminate any identified financial controls risks, and support O2C internal & external audits.
- Manage customer escalations as well as internal and external communication regarding customer delivery coordination.
- Document and optimize customer service and order management processes based on knowledge and expertise of local market requirements and internal Pfizer business processes.
- Coordinate monthly & weekly estimates for assigned markets.
- Collaborate with demand planners, IO customer service, commercial and distributors to execute order management in-line with customer expectation.
- Ensure business requirements are met through operational execution of the customer service / order management / O2C functions.
- Ensure full compliance to internal financial controls and processes with regards to O2C and work to minimize or eliminate any identified financial controls risks, and support O2C internal & external audits.
- Manage customer escalations as well as internal and external communication regarding customer delivery coordination.
- Document and optimize customer service and order management processes based on knowledge and expertise of local market requirements and internal Pfizer business processes.
Key Accountabilities
:
Key interfaces:
- Distributors / Agents
- Intercompany Operations Customer Service team
- Demand & Supply colleagues
- Finance / Global Financial Services
- Commercial business leaders
- Regulatory colleagues
- Global Trade Controls & Compliance
- Other internal & external stakeholders as required
Customer Service
:
- Maintain good communication and manage relationships with internal customers (e.g. finance, regulatory, commercial) to ensure processes are designed and executed to meet internal compliance requirements and business needs in the most efficient and effective manner.
- Ensure customer engagement for external customers / distributors, holding periodic customer review meetings as needed.
- Ensure routine and meaningful communication with Intercompany Operations, attending business reviews, providing performance feedback, executing day to day operations, and recommending process improvements.
- Ensure on-time delivery to customers and proactive communication of expected delivery dates.
- Responsible for customer claims management (expiry, damage, complaints, etc) following Pfizer policies.
- Responsible for customer service operations within East and West Africa countries including Kenya, Ethiopia, Nigeria, Ghana and French West Africa (FWA).
- Responsible for coordination of all documents for importation and letter of credit requirements.
Order Management / O2C
:
- Process and execution owner for daily order processing and management: customer order receipt, order entry into the system (either through order upload template or EDI PRIME functionality), order processing and allocation, product availability reviews, LSP pick-pack instructions, shipment and import / export, documentation and final customer delivery.
- Responsible for evaluating order accuracy to ensure compliance with internal policies as defined in collaboration with commercial, finance and compliance. Ensure exceptions are evaluated and appropriately documented as per the defined business process.
- Supply Chain process owner for debit / credit note reconciliation and price change / validation with finance and commercial.
- Order management system expert ensuring business processes are set-up and executed as required in order processing systems in full compliance with corporate guidelines. Providing input when required for system modifications, changes, updates, etc.
Distributor Relationship
:
- Arrange bi-weekly calls to ensure alignment on Purchase Orders and shipments
- Report weekly sales internally to Demand team post alignment with the distributors on clearance readiness
- Ensuring business processes are set-up and executed following updated distributors contracts and agreements
Process Analysis & Operational Excellence
:
- Drive ongoing process improvement & efficiency for all customer service operations through strategic thinking and collaboration.
- Optimize documentation and streamline processes across operations and quality (eliminating document duplication, improve archival, enhance digital documentation where possible)
- Look for opportunities to reduce / avoid costs and reduce lead time to improve the efficiency for delivery of product to customers.
- Support business strategies & changes as required (new product launches, acquisitions, divestitures, etc)
- Ensure maturity and adherence to lean principles and daily meeting / visual management processes
Metrics / Reporting
:
- Support key supply chain management forums (market dashboard, etc.) through metrics evaluation, data analysis, and recommendations.
- Responsible for reporting operational performance to budget and LE on a weekly basis for the current accounting period or quarter closing based on customer orders and available inventory, in close collaboration with demand & supply planning colleagues, highlighting risk and estimating period or quarter performance.
- Lead, update, and improve visual management boards in the context of a lean working environment
Job Specific technical/Functional/Professional Competencies
:
- Strong supply chain management skills including logistics, customer service, order management, international trade (import, export, customs), inventory management, metrics reporting, etc.
- Proven ability to work in a complex matrix organization with issue resolution skills.
- Communication & Influence – strong interpersonal skills required to interact with various levels of management to deliver required outcomes.
- Knowledge of the Pharmaceutical industry and healthcare environment preferred.
- Project Management skills – to manage multiple projects and competing priorities.
- Advanced BT and analytical skills (MS-Office, MS-Project, etc).
- Experience in ERP systems (SAP, Oracle, etc) preferred.
- Solution-oriented and problem solving mindset with continuous improvement approach.
- Change Management: positive attitude to change and change management.
- Highly organized and efficient style of working.
Experience and Knowledge
:
- 3+ years of experience in similar roles in supply chain in a multinational organization and/ or pharmaceutical or FMCG industry is required
- Bachelor’s degree required - preferably in Business Administration, Industrial Engineering, Operations Management, International Trade, Supply Chain or Logistics Management
- Logistics/ Supply Chain qualification preferred
- Incumbent must be fluent both written and verbally in English.
Job Details:
Job/ Career : Customer Service Specialist
Location : Cairo, Egypt
Category: Logistics & Supply Chain Mgmt
Job Type: Full Time
Company: Pfizer
Job Posting: 14/4/2020
Learn More about Pfizer:
شركة فايزر (تعرف بالإنجليزية : Pfizer) هي شركة أدوية أمريكية متعددة الجنسيات مقرها في مدينة نيويورك . وهى ...........( لمعرفة المزيد عن الشركة زورنا من خلال Meetup بالاسفل )
المقر الرئيسى : نيويورك - الولايات المتحدة الأمريكية
العنوان فى مصر : 147 شارع التحرير - الدقى - محافظة الجيزة
العنوان فى السعودية : الرياض
العنوان فى الإمارات : دبى
العنوان فى مصر : 147 شارع التحرير - الدقى - محافظة الجيزة
العنوان فى السعودية : الرياض
العنوان فى الإمارات : دبى
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