محتويات الصفحة
Role description:
- Responsible for reception & administration work for the HEAD OFFICE including ensuring that all visitors, clients have a positive impression of MAF and are treated courteously and professionally.
- To organize meetings for Senior Management and handle meeting calendars for Senior Managers accurately and promptly plus being responsible to fill in travel forms or any required forms for the senior management.
- Job duties may be clerical, administrative, and project-based and include scheduling travel, arranging meetings/corporate events, handling information requests, personal expenses, preparing reports and correspondence and liaising with different levels of management.
- The role also covers all the administration support to the Head Office.
Responsibilities:
General:
- To give visitors a positive impression of the LEC - EGYPT culture by behaving in a professional and helpful manner.
- Handling meeting rooms schedule and meeting calendars” for senior managers.
Customer Service Attendance:
- Treat visitors to the office courteously and inform the relevant staff of their arrival promptly.
- Receive CVs from applicants on a regular basis and send them to relevant HR Manager promptly.
Meeting Room Bookings:
- Ensure meeting rooms are kept tidy throughout the day by liaising with the Office boy.
- Allocate and book meeting rooms for employees when requested.
Mail / Courier Services:
- Receive and dispatch the courier mail in an efficient manner.
- Receive and record incoming documents and parcels on a log-book.
- Responsible for dispatching documents and parcels through Courier.
- In-charge of creating LPOs for DHL/Aramex and follow up till payment is done through following the company process.
- Ensure Airway-bills are filled out accurately by employees before sending them through Courier.
Travel & Booking Related Work:
- Fill in forms on behalf of Senior Management ex. BTAs.
- Prepare LPOs for HEAD OFFICE related to Hotels, tickets, general events.
- Arranging travel for HEAD OFFICE employees.
- Creating BTAs/ Vacation forms or any other forms related to Country Head that need approvals from CEO and follow up and file.
- Prepare invitation letters for visitors.
- Filing & keeping records for invoices, contracts, BTAs.
Administrative Work:
- Supervising day-to-day operations of the administrative department and staff members (driver(s)/office boy(s))
- Managing telecom company accounts / procedures and mobiles custody.
- Manage and follow up on car insurance for the company cars a per company policy.
- Manage and order stationary for LEC - EGYPT HO, following up and monitoring consumptions and keeping track to have inventory as not to be out of stock.
- Managing kitchen supplies & beverage for LEC - EGYPT HO:
- Prepare list of supplies based on number of employees and visits.
get a quotation from Carrefour.
- Preparing a manual LPO
- Receiving the goods
- Creation of LPO on AX
- Manage office maintenance/ furnishing / branding/ and facility for LEC - EGYPT HO and follow up on Invoices and LPOs related to the services.
- Handling all office utilities related invoices and payments follow up as per finance.
- Handling printing orders for business cards for senior Management and HO letter heads – envelops – folders – notebooks as following guidelines.
Handling Petty Cash for HO covering all forms as per Finance requirements to manage the following:
- car expenses (maintenance – fuel – license renewal)
couriers
- office supplies
- some of the kitchen supplies
- transportations
- Birthdays cakes – balloons
- Filing & keeping records for invoices, contracts, BTAs and NDAs for LEC - EGYPT HO
- Arranging birthday’s celebrations for HEAD OFFICE employees.
- Managing Vodafone Accounts / procedures and mobiles custody.
- Carry out general administrative duties as requested by the line manager.
Measure of Success - Illustrative KPIs:
- Maintain good relations with third parties.
- Maintain good relationship with the communication/ telecom company.
Financial Responsibilities:
- Keep custody of outgoing and incoming cheques for company and clients.
- Receiving invoices with alignment with Finance team.
- Compliance with petty cash policies.
- Compliance with travel and booking related policies.
Requirements:
Skillset (job specific technical skills and behavioral competencies needed)
- Must have a pleasing personality.
- Good, positive attitude and excellent “people skills”
- well groomed, professional and presentable
- patient and good ability to handle high pressure situations
- good organizational skills, punctual and hard working
- Must be computer literate.
- Should have good communication skills in English and Arabic.
- Understand the organization of LEC - EGYPT, the main elements of its business and the key executives and employees.
- Be able to deal with different nationalities in a courteous and helpful manner.
Minimum experience and qualifications
- University graduate.
- Should have 2-3 years of work experience in administrative work in a leading company of over 200 employees.
- Welcoming Guests & Customers Etiquette
- Pleasant
- Assertive
- Loyal
Job Details:
Job/ Career : Associate Admin Assistant
Location: Egypt
Company: Majid Al Futtaim
Job Posting-Date: 22-4-2021
Job Closing-Date: not known
المختصر المفيد
الوظيفة (مساعد اداري معاون فى شركة ماجد الفطيم) ومتطلبات الوظيفة كالتالى:
مجموعة المهارات (المهارات الفنية الخاصة بالوظيفة والكفاءات السلوكية المطلوبة)
- موقف جيد وإيجابي و "مهارات التعامل مع الأشخاص" الممتازة
- حسن الإعداد والمهنية والرائعة
- القدرة الجيدة على التعامل مع حالات الضغط المرتفع
- مهارات تنظيمية جيدة ودقيقة وجادة
- يجب أن يكون المُتقدم متعلما للكمبيوتر.
- التمتع بمهارات اتصال جيدة باللغتين الإنجليزية والعربية.
- فهم تنظيم LEC - مصر ، والعناصر الرئيسية لأعمالها والمديرين التنفيذيين والموظفين الرئيسيين.
- القدرة على التعامل مع الجنسيات المختلفة بطريقة مهذبة ومفيدة.
الحد الأدنى من الخبرة والمؤهلات
- أن يكون المُتقدم خريج جامعي.
- ٢-٣ سنوات من الخبرة في العمل الإداري في شركة رائدة تضم أكثر من 200 موظف.
- الترحيب بالضيوف وآداب العملاء
- على أن يكون المُتقدم جذاب - تأكيدي - مخلص
- للمزيد من المعلومات عن الوظيفة >>> نص الإعلان هو الإنجليزى فوق وفيه تفاصيل أكثر
- للتسجيل فى الوظيفة >>> اضغط على زر( التسجيل الآن) بالأسفل
- لزيارة إعلان الوظيفة على الموقع الرسمى للشركة >>> اضغط على زر( التسجيل الآن) بالأسفل
-لمعرفة المزيد من المعلومات عن الشركة >>> اضغط على زر (صفحة المعلومات) بالأسفل
كارت ببعض المعلومات عن شركة ماجد الفطيم :
مجموعة ماجد الفطيم هى شركة إماراتية تمتلك الكثير من مراكز التسوق ومحلات التجزئة وأيضاً العديد من المؤسسات الترفيهية في منطقة الشرق الأوسط وشمال أفريقيا ..........( لمعرفة المزيد عن الشركة زورنا من خلال صفحة المعلومات بالاسفل )
المقر الرئيسى : دبي- الإمارات العربية المتحدة
العنوان الرئيسى فى مصر : القاهرة
العنوان الرئيسى فى الإمارات : البرج رقم 1- الطابق 10 مركز تسوق سيتي سنتر ديرة - ص.ب. 91100 - دبي- الإمارات العربية المتحدة
مواقع التواصل الاجتماعى الخاصة بهم :
لزيارة الموقع الرسمى للشركة - اضغط على :
للتسجيل فى الوظيفة , اضغط على :
